St. Mary's Web Privacy and Cookie Policy

  1. Introduction

    1. We (St. Mary’s Catholic Academy) are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
    2. We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. / By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
  2. Collecting personal information

    1. We may collect, store and use the following kinds of personal information:
      1. information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths)
      2. information that you provide when completing our Sixth Form online application form on our website (including your name, date of birth, address, telephone numbers, health and special needs, interests and hobbies, educational details and employment details)
      3. information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use)
      4. information contained in or relating to any communications that you send to us or send through our website (including the communication content and meta data associated with the communication)
      5. any other personal information that you choose to send to us
    2. Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
  3. Using your personal information

    1. Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
    2. We may use your personal information to:
      1. send you email notifications that you have specifically requested;
      2. deal with enquiries made by you relating to our website;
      3. keep our website secure and prevent fraud;
      4. verify compliance with the terms and conditions governing the use of our website.
    3. We will not supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
  4. Disclosing personal information

    1. We may disclose your personal information:
      1. to the extent that we are required to do so by law;
      2. in connection with any ongoing or prospective legal proceedings;
      3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
    2. Except as provided in this policy, we will not provide your personal information to third parties.
  5. Retaining personal information

    1. Personal information that we process for any purpose shall not be kept for longer than is necessary for that purpose.
    2. Without prejudice to Section 5a, we will usually delete personal data falling within the categories set out below at the date/time set out below:
      1. Personal information submitted through the Online Sixth Form Application Form will be deleted as soon as the applicant expresses their intent not to continue their application to St. Mary’s Catholic Academy Sixth Form.
      2. Other applicant information will be retained for up to 12 months or up to the start of the next academic year at which point unsuccessful applicant information will be deleted.
      3. Successful applicant personal information will be added to the School Information Management System as per St Mary’s Privacy Notice - How we use your information.
  6. Security of your personal information

    1. We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
    2. We will store all the personal information you provide on our secure servers.
    3. You acknowledge that the transmission of information over the Internet is inherently insecure, and we cannot guarantee the security of data sent over the Internet.
  7. Amendments

    1. We may update this policy from time to time by publishing a new version on our website.
  8. Third party websites

    1. Our website includes hyperlinks to, and details of, third party websites.
    2. We have no control over, and are not responsible for, the privacy policies and practices of third parties.
  9. Updating information

    1. Please let us know if the personal information that we hold about you needs to be corrected or updated.
  10. Cookies

    1. Our website uses cookies.
    2. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
    3. Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
    4. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
    5. We use both session and persistent cookies on our website.
    6. The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
      1. Our Cookies

        Set by Details
        Moodle MOODLEID1_, MoodleSession. Required cookies to provide continuity and maintain your login from page to page within Moodle. MoodleSession is a session cookie which expires when the browsing session ends. MoodleID1_ expires after 2 months.
        Insight ASP.NET_SessionId. Required cookie set when using Insight to provide continuity and maintain your login within Insight. This is a session cookie which expires when the browsing session ends.
        Spiceworks ntlmctxt, spiceworks_session. Required cookies set when using the helpdesk to provide continuity and maintain your login within the helpdesk. These are session cookies which expire when the browsing session ends.
        Pydio AjaXplorer. Required cookie set by the Pydio file access system to provide continuity and maintain your login within Pydio. This cookie expires when the browsing session ends.
        2X ASP.NET_SessionId, BrowserSettings, ClientEnvironment, UserSettings, useSSL. Required cookies set by the 2X software to provide continuity and maintain your login within 2X. ASP.NET_SessionId, BrowserSettings, UserSettings are session cookies that expire when the browsing session ends, ClientEnvironment expires after 1 day, useSSL expires after 1 year.
        PaperCut JSESSIONID, org.apache.tapestry.locale. Required cookies set by papercut to provide continuity and maintain your login within the papercut webprint. Both cookies expire when the browsing session ends.
      2. Third Party Cookies

        Set by Details
        Google NID, OTZ, PREF, GAPS. Cookies created by Google through our site are because of a Google Map or Google social media button being displayed. All session cookies expire when the browsing session ends. Persistant cookies expire from between 6 months to 2 years.
        Twitter __utma, __utmc, __utmv, __utmz, guest_id, pid. Cookies created by Twitter are because of the use of Twitter feeds and social media buttons used on our site. __utmc expires when the browsing session ends, the rest expire from between 6 months to 2 years.
        Facebook act, csm, fr, p, presence, s, c_user, datr, lu, xs, locale. Cookies created by Facebook are because of the social media buttons used on our site. Session cookies expire when the browsing session ends, the rest expire from between 1 week to 2 years.
    7. Most browsers allow you to refuse to accept cookies; for example:
      1. in Internet Explorer (version 10) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
      2. in Firefox (version 24) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites";
      3. in Chrome (version 29), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.
    8. Blocking all cookies will have a negative impact upon the usability of many websites.
    9. If you block cookies, you will not be able to use all the features on our website.
    10. You can delete cookies already stored on your computer; for example:
      1. in Internet Explorer (version 10), you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835)
      2. in Firefox (version 24), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history", clicking "Show Cookies", and then clicking "Remove All Cookies";
      3. in Chrome (version 29), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Delete cookies and other site and plug-in data" before clicking "Clear browsing data".
    11. Deleting cookies will have a negative impact on the usability of many websites.
  11. Credit

    1. This document was created using a template from SEQ Legal (http://www.seqlegal.com).